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Certificate Apostille
(Call @ +91-11-2605-2605, +91-8376068674, +91-9873937874

What is an Apostille?

The Hague Convention Abolishing the Requirement for Legalization for Foreign Public Documents (FPD), the Apostille convention.


The Apostille agreement is an International pact summarized by the Hague Conference on Private International Law. It specifies the modalities through which a document issued in one of the signatory Countries can be certified for legal purposes in all the other signatory Countries. Such a certification is called an Apostille (It is a French word, and its meaning is Certification). It is an international Certification equivalent to a Notarization in domestic law.

What is the Procedure?

In India, Apostille is affixed by the Competent Authorities designated by the Government of India which is party to the convention. A list of these authorities is maintained by the Hague Conference on Private International Law. Examples of designated authorities are Embassies, Ministries, Courts or Local Governments. For example, in India, the Ministry of External Affairs is the competent Authority to affix Apostille.

To be eligible for an Apostille, a document must first be certified by an officer recognized by the authority (in India that is MEA) that will issue the Apostille. For example, in India if a Divorce Certificate has been issued in Agra, then it will be Attested by the General Administrative Department (GAD) / Regional Attestation Department (RAC) or Home Department of its respective state. After completion the first Attestation finally it will be Apostilled by the Ministry of External Affairs (MEA).

What is the information included in an Apostille?

In India, the Apostille itself is a printed form consisting of 11 standard fields. On the top is the text APOSTILLE, under which the text Convention de La Haye du 5 octobre 1961 (English: Hague Convention of 5 October 1961) is placed. The fields contains the following information,

Country: [INDIA]
This public document of the Type: [Name of the Document]
Is issued to: [Name of the Document Holder]
Has been signed by: [Name of the officer recognized by the MEA]
With the Seal / Stamp of: [Acting in the capacity of]
Certified by: [Acting in the capacity of]
On: [Date of Apostille] At: [Location of Apostille]
With Reference No: [Apostille Registration Number: 4 Alpha and 10 Numeric numbers]
Seal/stamp: [of the authority giving the Apostille] Signature: [Signature of authority giving the Apostille]

The Apostille sticker can be placed on the back side of the document itself.

Apostille for Indian Certificate

Certificate Apostille process varied from country to country as well as the origin of the document from different Indian state.

Some country require the Indian Certificate to be attested firstly from the respective state’s Home Department or Regional Attestation Centre (RAC) or any other authorities which is authorized by Ministry of External Affairs (MEA), New Delhi after that it should be Apostilled by Ministry of External Affairs and finally it should be Attested by the Destination Country’s Embassy in India. If the destination country is a Hague Conventional Country, then the Apostille is the final process.

Some country like Czech Republic, Italy etc. require the translation copy of the Apostilled Birth Certificate, but it is an option not the compulsion and it solely depends on the destination Country as well as the purpose.

Apart from above said process there are some alternate process which is more convenient, time saving and cost effective. Point to be noted that, the alternate process has some limitations and the acceptance of the document is depends on the destination country.

For more details about Certificate Apostille Call @ +91-11-2605 2605 or write us info@documentation.co.in, we’ll happy to help.

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